At Exemplar Assistants PH, we understand that your business intelligence and personal information are your most valuable assets. This policy outlines how we collect, protect, and utilize your data across our Select and 360 service models.

1. Information We Collect

We collect only the information necessary to facilitate elite talent placement and management.

● Client Data: This includes your name, business email, and the specific details provided in your Business Blueprint.

● Candidate Data: This includes resumes, video introductions, technical specifications, and personality assessment results.

● Technical Data: We collect IP addresses and browser cookies to improve your experience on our website and ensure the security of our portals.

2. How We Use Your Information

Your data is used strictly for the purpose of matching visionary leaders with elite talent.

● The Exemplar Hunt We use your Business Blueprint to train our AI models for candidate matching and to brief our recruitment team.

● The Dossier Candidate data is compiled into a professional Dossier to be shared exclusively with the intended Client.

● Operational Management For Exemplar 360 clients, we use payment and contact information to facilitate payroll, HR, and Success Manager communications.

3. Data Security and AI Privacy

We employ industry-standard security measures to protect your information from unauthorized access or disclosure.

● AI Processing When utilizing AI tools like Gemini for resume analysis or JD creation, we ensure that data is handled in a secure environment and never used to train public models.

● Third Party Tools We only utilize trusted third-party platforms (e.g., Wise, LastPass, Clockify) that maintain their own rigorous security certifications.

● No Sale of Data Exemplar Assistants PH will never sell, rent, or trade your personal or business information to third parties for marketing purposes.

4. Data Retention and Deletion

We keep your data only as long as necessary to provide our services.

● The Elite Pool Candidate data remains in our pool for future matching unless a deletion request is made.

● Client Records Business Blueprints and contracts are archived securely for the duration of our professional relationship.

● Your Rights You may request a copy of the data we hold or ask for the permanent deletion of your records at any time by contacting [email protected].

5. Updates to This Policy

We may update this policy periodically to reflect changes in our service or legal requirements. All updates will be posted directly on this page with a revised effective date.